HOA Board

PRESIDENT: Dennis Proffitt

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• Oversees the activities of all other Board Members

• Maintains email account. Forwards any other emails to the appropriate Board member

• Responsible for managing the passwords to the Tall Timber accounts

• Back up for the Treasurer for banking duties

• Schedules and runs all Board meetings and all meetings, special elections, etc with the homeowners

• Assists Treasurer in providing Board with new budget for approval

• Review and distribute mail weekly from the P.O. Box

TREASURER: Misty Proffitt

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• Reports to President

• Maintain the insurance policy

• Legal - SCC and attorney retainer

• Handles bank account

• File annual taxes

• Invoice for yearly dues. Notify via email and mail. Collection by check or Venmo (no cash). Record in Quickbooks. Notify the Secretary about who needs a liens for non-payment.

• Maintain Quickbooks, all financial documents, and budgets

• Keep track of budget throughout the year and present end-of-year statements at the Annual Homeowners Meeting in December.

SECRETARY: Mary Siddons

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• Reports to President

• Maintain the meeting minutes for all board and homeowner meetings and send them to Communications to add to website

• Assist Treasurer by sending out past due collection letters. Acts as back up for the Treasurer for banking duties

• Maintain the liens for all non-payment accounts and files with the County after approval from the board

GROUNDSKEEPER: Jason Phillips

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• Reports to President

• Liaise with landscaping company about common areas

• In October, seek out and gather landscaping quotes to present at the Annual Homeowners Meeting in December so the homeowners can vote on the upcoming years’ contract

• Hazardous tree removal: Check for fallen or dead trees after major storm or weather event. Address any homeowner concerns regarding tree removal. Schedule tree removal common area trees that need to be removed

• Send prices to Treasurer to keep records

EVENTS & COMMUNICATIONS: Erica Hackman 

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• Reports to President

• Promotes community togetherness by hosting events throughout the year and by encouraging homeowners to come to meetings

• Maintains event budget

• Maintains the HOA website, creates email newsletters, shares approved HOA business and events via the unofficial Facebook group

• Maintains and updates the physical sandwich board sign in the neighborhood

• Update Disclosure packet with New Timberline 

• Helps Maintain Residents updated information as needed