HOA Board

PRESIDENT: Dennis Proffitt

Oversees the activities of all other Board Members
Maintains email account. Forwards any other emails to the appropriate Board member
Responsible for managing the passwords to the Tall Timber accounts
Back up for the Treasurer for banking duties
Schedules and runs all Board meetings and all meetings, special elections, etc with the homeowners
Assists Treasurer in providing Board with new budget for approval
Review and distribute mail weekly from the P.O. Box

TREASURER: Misty Proffitt

Reports to President
Maintain the insurance policy
Legal - SCC and attorney retainer
Handles bank account
File annual taxes
Invoice for yearly dues. Notify via email and mail. Collection by check or Venmo (no cash). Record in Quickbooks. Notify the Secretary about who needs a liens for non-payment.
Maintain Quickbooks, all financial documents, and budgets
Keep track of budget throughout the year and present end-of-year statements at the Annual Homeowners Meeting in December.

SECRETARY: Mary Siddons

Reports to President
Maintain the meeting minutes for all board and homeowner meetings and send them to Communications to add to website
Assist Treasurer by sending out past due collection letters. Acts as back up for the Treasurer for banking duties
Maintain the liens for all non-payment accounts and files with the County after approval from the board

GROUNDSKEEPER: Jason Phillips

Reports to President
Liaise with landscaping company about common areas
In October, seek out and gather landscaping quotes to present at the Annual Homeowners Meeting in December so the homeowners can vote on the upcoming years’ contract
Hazardous tree removal: Check for fallen or dead trees after major storm or weather event. Address any homeowner concerns regarding tree removal. Schedule tree removal common area trees that need to be removed
Send prices to Treasurer to keep records

EVENTS & COMMUNICATIONS: Erica Hackman

Reports to President
Promotes community togetherness by hosting events throughout the year and by encouraging homeowners to come to meetings
Maintains event budget
Maintains the HOA website, creates email newsletters, shares approved HOA business and events via the unofficial Facebook group
Maintains and updates the physical sandwich board sign in the neighborhood
Update Disclosure packet with New Timberline
Helps Maintain Residents updated information as needed

When are board elections held?

At each Annual Homeowners Meeting in December, some officer positions are up for election. If there are any open spots, we encourage multiple neighbors to run for the position, ensuring that we can hold an election to select the most qualified person for the role. This process helps us bring in fresh ideas and strong leadership for our community.

December 2024: All positions will be open.

Why serve as an HOA Board Officer?

Becoming an officer of a homeowners association (HOA) offers a variety of benefits that extend beyond just helping manage the community. Here are some key advantages:

Leadership Experience
Influence on Community Decisions
Stronger Community Connections
Protecting Property Values
Personal Satisfaction
Gaining Insight into Legal and Financial Matters

In short, being an HOA officer allows you to contribute meaningfully to your community while gaining personal and professional rewards.

I'm interested in running, who should I reach out to?

If you're considering running for a position on the HOA board, we encourage you to connect with one of the current board members. This will give you the opportunity to express your interest and also learn more about the responsibilities of the role, helping you decide if it’s a good fit and whether you’ll be able to contribute fully to the community.

Remember, all HOA board officers must be at least 18 years old and homeowners of a Tall Timbers property, with their name on the mortgage. They are volunteers who are committed to attending quarterly board meetings and the annual homeowners meeting. Officers are expected to collaborate effectively with fellow board members, advisors, and community members, always keeping the best interests of our neighborhood at the forefront of their decisions and actions.

I'm busy, how many hours do you need to spend on the HOA?

We understand that everyone has busy lives, and we truly appreciate that. However, it’s important to remember that our HOA runs entirely on the efforts of volunteers like you. Without neighbors stepping up, the association simply wouldn’t function. For the most part, serving on the HOA is very manageable, involving quarterly board meetings and one annual homeowners meeting. In addition, the duties generally require only a few hours each month, especially now that we have a team of five board members sharing the workload.

That said, there are occasionally challenges or complaints that can make the role more demanding. We hope everyone keeps in mind that board members are just fellow neighbors, volunteering their time to support the community—not paid professionals. With mutual understanding and cooperation, we can continue to keep our neighborhood running smoothly.

HOA Board

When are board elections held?

Why serve as an HOA Board Officer?

I'm interested in running, who should I reach out to?

I'm busy, how many hours do you need to spend on the HOA?

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